Sec. 36.04.01.20. Video Lottery Terminal Entry Logs

A. Unless a request for an alternate procedure is submitted in writing and approved by the Commission, a manufacturer shall equip a video lottery terminal with a maintenance log for use in documenting each time a:

(1) Video lottery terminal is entered; or

(2) Device connected to a video lottery terminal which may affect the operation of the video lottery terminal is accessed.

B. A maintenance log shall be:

(1) Signed by each individual accessing an area enumerated in §A of this regulation including representatives of a manufacturer, a contractor, a facility operator, or the Commission;

(2) Maintained in a book with bound numbered pages that cannot be readily removed, or in a functional equivalent that has been reviewed and approved by the Commission:

(a) In the main cabinet of the video lottery terminal; and

(b) On the cover of which are fields to record:

(i) The video lottery terminal’s manufacturer’s serial number;

(ii) Commission asset number; and

(iii) A log book sequence number;

(3) Utilized to document the following:

(a) Date and time of entry;

(b) Entering individual's signature;

(c) Reason for entering the video lottery terminal including the identification of areas inspected or repaired; and

(4) Retained by a facility operator for a minimum of 3 years from the date of the last entry unless a request for destruction is submitted in writing and approved in writing by the Commission.

C. A manufacturer shall equip a progressive controller not housed within the cabinet of a video lottery terminal with a maintenance log which documents each time the Commission-approved compartment in which the progressive controller resides is accessed which is:

(1) Signed by each individual accessing the compartment housing the progressive controller including representatives of a manufacturer, a contractor, a facility operator, or the Commission;

(2) Maintained in a book with bound numbered pages that cannot be readily removed:

(a) In the Commission-approved compartment in which the progressive controller resides; and

(b) On the cover of which are fields to record:

(i) The progressive controller’s manufacturer’s serial number;

(ii) Commission asset number; and

(iii) A log book sequence number;

(3) Utilized to document the following:

(a) Date and time of entry to the compartment housing the progressive controller;

(b) Entering individual's signature;

(c) Reason for entering the compartment housing the progressive controller including the identification of areas inspected or repaired; and

(4) Retained by a facility operator for a minimum of 3 years from the date of the last entry unless a request for destruction is submitted in writing and approved in writing by the Commission.