Sec. 34.05.01.04. Geocoding Last Known Residence of Incarcerated Individuals

A. Following completion of each decennial census, the Department shall:

(1) Request and receive from Correctional Services and the Bureau the address of the last known residence for each incarcerated individual; and

(2) Subject to §§B and C of this regulation, geocode for each incarcerated individual the address of the last known residence received from Correctional Services or the Bureau.

B. The Department shall make reasonable efforts to correct any address received from Correctional Services or the Bureau that the Department is unable to geocode by, among other things:

(1) Verifying and correcting the address zip code against the United States Postal Service zip code locator;

(2) Correcting any misspellings in the address;

(3) Correcting or adding a street suffix or prefix;

(4) Correcting or adding a street direction; and

(5) Removing from the address any extraneous, superfluous, or inaccurate information.

C. When Unable to Geocode Last Known Residence. The last known residence of an incarcerated individual shall be the State or federal correctional facility where the individual is incarcerated if:

(1) The address provided to the Department for the individual by Correctional Services or the Bureau cannot be geocoded for reasons included in §D of this regulation; or

(2) The Department is unable to geocode the address provided to the Department for the individual by Correctional Services or the Bureau after making reasonable efforts in accordance with §B of this regulation.

D. Addresses that cannot be geocoded include:

(1) An address defined as “homeless”;

(2) An address listed as no address for an individual;

(3) An address identified as a State or federal correctional facility;

(4) A rural route address;

(5) A post office box address;

(6) An address that includes no house number;

(7) An address with other errors or omissions that cannot be corrected in accordance with §B of this regulation; and

(8) An address that cannot be located through use of the geocoder mapping applications utilized by the Bureau.