Sec. 33.20.06.02. Report to Chief Executive Officer or Designee

A. Notice to Employees.

(1) Except as provided for in §C of this regulation, the chief executive officer or a designee of the chief executive officer of a business entity doing public business shall notify the persons covered under Regulation .01 of this chapter that contributions and donations made from the persons covered must be reported to the chief executive officer or the designee of the chief executive officer no later than 5 business days after the last day of the reporting period.

(2) A business entity that requires the persons covered under this chapter to preclear their contributions through a legal or compliance department shall be deemed to satisfy the notice requirement if the preclearance policy is:

(a) In writing; and

(b) Annually reviewed by the covered employees.

B. Report. The persons covered under Regulation .01 of this chapter shall report to the chief executive officer or a designee of the chief executive officer of the business entity doing public business any contributions and donations made during the reporting period.

C. Exemption from Notification.

(1) The chief executive officer, or the officer’s designee, is not required to notify officers, directors, partners, or employees of a subsidiary that does not itself do public business if the business entity doing public business has a written and well publicized policy prohibiting officers, directors, or partners from making contributions or donations for State elections.

(2) The policy must be:

(a) In writing; and

(b) Annually reviewed by the covered employees.

(3) The business entity shall provide the State Board a copy of the:

(a) Written policy;

(b) The subsidiaries to which the policy applies;

(c) A description of how the policy is delivered to the covered employees subject to the policy; and

(d) A statement that the business entity is not aware of any violations of the policy.

(4) The policy must be submitted to the State Board annually, no later than the due date for the first semi-annual statement of contributions filing of that year by the person doing public business.