Sec. 33.05.03.01. Responsibilities of Election Officials

A. In General. The requirements and procedures in this regulation shall be followed to provide the fullest opportunity for qualified citizens to receive Statewide VRAs and FVRAs and to apply for voter registration.

B. Services to Be Provided.

(1) Each local board office shall:

(a) Have both Statewide VRAs and FVRAs available during normal office hours;

(b) On its website, provide a link to the State Board’s online voter registration system;

(c) Accept requests for a Statewide VRA or FVRA sent by mail or electronic transmission;

(d) Do one of the following:

(i) Send, by the individual's preferred method of transmission, a Statewide VRA or FVRA promptly on individual request; or

(ii) If the individual did not specify how the individual would like to receive the form, promptly mail and transmit by any other available means the appropriate form to the individual; and

(e) Have these forms available at all locations where local board personnel are conducting in-person registration.

(2) For peak periods, local boards are encouraged to:

(a) Use an automatically answered telephone service that provides 24-hour access, informs callers that individuals can register to vote online at SBE’s website, and allows an individual to leave a name and mailing address, email address, or facsimile number to which a VRA shall be sent; and

(b) Establish and staff special registration and distribution centers.

(3) Designated Means of Electronic Communications for Certain Voters.

(a) As required by federal law, the State Board designates the agency's general email address, website, and facsimile number as the means of electronic communication for voters authorized to vote under the Uniformed and Overseas Citizens Absentee Voting Act.

(b) The designated means of electronic communication shall be used to:

(i) Request a VRA or FVRA;

(ii) Send or obtain a VRA or FVRA; and

(iii) Provide other voter registration-related information.

C. Public Notice. The State Board and local boards shall give appropriate public notice of the services provided under this regulation.