Sec. 32.03.01.12. Award of Contracts by the Grantee

A. In awarding a contract for the performance of eligible work under a grant, a grantee shall comply with regulations or guidelines adopted by the Board of Public Works regarding the use of State funds.

B. If a grantee proposes to award a contract for the performance of eligible work under the grant, and if competitive bidding is required, the grantee shall comply with each of the following requirements before a contract is awarded:

(1) The grantee shall advertise for competitive bids in appropriate trade publications, including appropriate publications used by the Department of General Services;

(2) The grantee may select and recommend as the contractor the bidder whose offer, in the opinion of the applicant, best combines economy and quality;

(3) The grantee shall submit the bid tabulation and the name of the recommended contractor to the Department.

C. In a case covered by §B of this regulation, the Department shall forward all bid and proposed contract documents to the Department of General Services for review, submission, and recommendation to the Board of Public Works.

D. After a grantee has awarded a contract in accordance with this regulation, the grantee shall submit the following information:

(1) If the contract is for architectural services, the grantee shall submit to the Department copies of all preliminary and final architectural plans and specifications, including all architectural contract documents to insure consistency with the approved application and compliance with all State and other applicable requirements;

(2) If the contract is for construction, the grantee shall submit copies of the executed contract to insure compliance with the approved grant application and all other State requirements;

(3) If the contract is for the purchase of equipment, the grantee shall submit copies of all equipment price lists for evaluation of compliance with the approved grant application and all other State requirements.