Sec. 31.04.04.01. Required Financial Filings

A. Annual Statements.

(1) Each domestic and foreign insurance company, health maintenance organization, dental plan organization, and nonprofit health service plan that has been issued a certificate of authority by the Administration is required to annually file an annual statement with the Administration in paper or electronic format as specified in Regulation .02 of this chapter.

(2) Unless the Commissioner extends the time for good cause, the annual statements shall be filed:

(a) For insurance companies and nonprofit health service plans, on or before March 1 of each year;

(b) For health maintenance organizations:

(i) On or before March 1 of each year; or

(ii) If approved by the Commissioner, within 60 days after the end of their fiscal year; and

(c) For dental plan organizations, April 1 of each year.

(3) The annual statements shall be:

(a) Prepared in accordance with the Annual Statement Instructions and Accounting Practices and Procedures Manual adopted by the National Association of Insurance Commissioners (NAIC);

(b) Supplemented by such related filings as shall be required by the Annual Statement Instructions.

(4) A domestic company’s annual statement shall be prepared under oath and signed by at least two executive officers. The executive officers authorized to sign the oath shall include:

(a) The president, vice-president, or chief financial officer; and

(b) The secretary, treasurer, CEO, or other officer approved by the Commissioner.

(5) A foreign company’s annual statement shall be prepared and executed in accordance with the laws and regulations of the company’s home state.

B. Quarterly Statements.

(1) Each domestic insurance company, health maintenance organization, dental plan organization and nonprofit health service plan that has been issued a certificate of authority by the Administration is required to file quarterly statements with the Administration.

(2) Unless the Commissioner extends the time for good cause, the quarterly statements shall be filed:

(a) For insurance companies, dental plan organizations and nonprofit health service plans, on or before May 15, August 15, and November 15 of each year; and

(b) For health maintenance organizations, May 15, August 15, and November 15 of each year, or if approved by the Commissioner, 45 days after the end of each quarter other than the quarter in which its fiscal year ends.

(3) The quarterly statements shall be prepared in accordance with the Annual Statement Instructions and Accounting Practices and Procedures Manual adopted by the NAIC.

(4) A domestic company’s quarterly statement shall be prepared under oath and signed by at least two executive officers. The executive officers authorized to sign the oath shall include:

(a) The president, vice-president, or chief financial officer; and

(b) The secretary, treasurer, CEO, or other officer approved by the Commissioner.

(5) A foreign company’s quarterly statement shall be prepared and executed in accordance with the laws and regulations of the company’s home state.

C. Annual Audited Financial Statements.

(1) Each domestic and foreign insurance company, health maintenance organization, dental plan organization, and nonprofit health service plan that has been issued a certificate of authority by the Administration to engage in business in this State is required to annually file annual audited financial statements with the Administration.

(2) Unless the Commissioner extends the time for good cause, the annual audited financial statements shall be filed:

(a) For insurance companies, on or before June 1 of each year;

(b) For nonprofit health service plans, on or before March 1 of each year;

(c) For dental plan organizations, on or before April 1 of each year; and

(d) For health maintenance organizations, June 1 of each year, or if approved by the Commissioner, within 150 days after the date their fiscal year ends.