Sec. 21.05.02.17. Multi-Step Sealed Bidding

A. Definition. "Multi-step sealed bidding" means a two-phase process in which bidders submit unpriced technical offers or samples, or both, to be reviewed by the State and a second phase in which those bidders whose technical offers or samples, or both, have been found to be acceptable during the first phase have their price bids considered.

B. Conditions for Use. Multi-step sealed bidding may be used when it is determined by the procurement officer that it is impracticable to initially prepare specifications to support an award based solely on bid price.

C. Evaluation.

(1) Once the technical offer or samples, or both, have been found to be acceptable, price bids from only those vendors whose technical offers or samples, or both, have been found acceptable shall be considered and evaluated in accordance with this chapter.

(2) Price bids may be solicited at the same time as technical offers, in separate sealed envelopes, or after review of technical offers, only from those whose technical offers have been found acceptable.

(3) Price information may not be opened until the technical review is complete. Price information from vendors whose technical offers have been found unacceptable shall be returned unopened.