Sec. 17.04.07.04. Transmittal of Appeal

A. The Office shall accept appeals forwarded by facsimile.

B. Electronic Transmittal.

(1) Each employer shall have a designated email address which may be used to file appeals.

(2) An appeal submitted by email shall be considered properly filed only when received at the designated email address of the proper employer at the appropriate stage of the appeal process.

(3) Each email transmittal may include only one appeal, with the exception of a single grievance filed by a group of employees, commonly referred to as a “group grievance”.

(4) The subject line of the email by which the appeal is transmitted shall include:

(a) The first and last name of the employee whose appeal is being filed; and

(b) The grievance issue or type of disciplinary action being appealed.

(5) The employer will send an email response to each appeal filed via email, which may be automatic, acknowledging receipt of the appeal and including the information from the subject line of the email by which the appeal is filed.

(6) The documentation required by §C of this regulation, and any other documentation being filed with the appeal, must be included in a single attachment to the email in PDF format.

(7) The Office, or any employer addressing an appeal at any step of the process, may use the email address from which an appeal is filed to deliver any notices, decisions, or other correspondence associated with the appeal to the party or representative filing the appeal.

C. The appeal shall be considered filed only when all of the information required by State Personnel and Pensions Article, §12-205, Annotated Code of Maryland, and COMAR 17.04.05 and 17.04.06 has been submitted.