Sec. 14.34.05.11. Fees

A. Fee Schedule for Copying and Certifying Copies of Public Records of the Board.

(1) Copies.

(a) The fee for each copy made by a photocopying machine within the Board’s offices is 25 cents per page.

(b) The fee for each copy made otherwise shall be based on the actual cost of reproduction.

(2) Certification of Copies. If a person requests that a copy of a public record be certified as a true copy, an additional fee of $1 per page (or if appropriate, per item) shall be charged.

(3) Minimum Fee. No charge will be made if the total fee is $10 or less.

B. Notwithstanding §A of this regulation, if the fee for copies or certified copies of any public record of the Board is specifically set by a law other than the Act or this regulation, the official custodian shall charge the prescribed fee.

C. If a public record cannot be copied within the Board’s offices, the official custodian shall make arrangements for the prompt reproduction of the record at a public or private facility outside the Board’s offices.

D. Before copying a public record of the Board within or outside the Board’s offices, the official custodian shall estimate the cost of reproduction, obtain the agreement of the applicant to pay the cost, and obtain payment from the applicant for the cost of reproduction.

E. Except as provided in §F of this regulation, the official custodian may charge, and obtain from the applicant prepayment of, a reasonable fee for time that an official or employee of the Board spends:

(1) To search for requested public records; or

(2) To prepare public records for inspection and copying.

F. The official custodian may not charge a search or preparation fee for the first 2 hours that an official or employee of the Board spends to respond to a request for public records.

G. Waiver or Reduction of Fee.

(1) The official custodian may waive or reduce any fee set under this regulation if:

(a) The applicant requests a waiver or reduction; and

(b) The official custodian determines that the waiver or reduction is in the public interest.

(2) The official custodian shall consider, among other relevant factors, the ability of the applicant to pay the fee.

H. If the applicant requests that copies of a public record be mailed or delivered to the applicant or to a third party, the official custodian may charge the applicant for the cost of postage or delivery.