Sec. 14.31.02.06. Single Point of Entry Review

A. Preliminary Review by the Office. Within 90 days of the receipt of a proposal or expansion request, the Office shall conduct a preliminary review to determine if the proposal is adequate to refer to a licensing agency, based upon the following criteria:

(1) Completeness of the proposal or expansion request;

(2) Adequacy of the proposal or expansion request in meeting the content requirements of Regulation .05B and C of this chapter;

(3) Any prior denial of licensure, sanction taken, or corrective action required by an agency of the program or the program's parent corporation; and

(4) Community, county, or regional resource development needs as specified by either the Children's Cabinet or an agency.

B. Based upon a preliminary review, the Office shall:

(1) Certify that a program has filed a completed proposal or expansion request in conformance with single point of entry requirements;

(2) Require that a program administrator appear before a single point of entry review panel to address any inadequacies identified in the preliminary review and answer any other questions which the panel may have regarding the proposal; or

(3) Return the proposal or expansion request with instructions for possible resubmission.

C. Single Point of Entry Review Panel.

(1) A single point of entry review panel shall be convened at the request of the Office to review a proposal that has been resubmitted to address inadequacies identified by the Office in its preliminary review.

(2) The single point of entry review panel shall comprise:

(a) A representative of the Office; and

(b) Two representatives designated from the agencies that place children in residential child care facilities or the Department of Education.

(3) The program administrator shall represent a program before the panel.

(4) At least 10 days before an interview with the panel, the Office shall provide the program with a written list of proposal or expansion request inadequacies or other questions that the panel may ask the program administrator to address.

D. Single Point of Entry Review Panel Recommendations. Within 30 days of an interview with a program administrator, the panel shall:

(1) If the panel determines that the program has met single point of entry requirements, recommend that the program be referred to a licensing agency with certification that it has filed a completed proposal or expansion request; or

(2) If the panel determines that the program has not met single point of entry requirements:

(a) Return the proposal or request for registration to the program or facility with instructions for possible resubmission; or

(b) For a resubmission, recommend that the proposal or expansion request be referred to a licensing agency without certification that the program has met single point of entry requirements.

E. Submission of Additional Information. If a provider fails to resubmit an application under §B(3) or D(2)(a) of this regulation within 60 days of the Office's request for additional information, the Office shall consider the provider's proposal or expansion request to have been withdrawn and shall close the provider's file.