Sec. 14.18.02.15. Certificate of Records Destruction

When nonpermanent records are destroyed in accordance with the terms of an approved schedule, the agency or Records Center shall submit a certificate of records destruction to Archives. For each record series, the certificate shall contain:

A. Name of the agency that created the record;

B. Record series title;

C. Inclusive dates;

D. Schedule number or numbers, assigned by Division, authorizing destruction of record series as well as item number from Schedule;

E. Quantity of material;

F. Date of destruction;

G. Method of destruction; and

H. Signature of agency director, or the director of the Records Management Division of the Department of General Services, or the State Archivist.