Sec. 14.14.01.03. General Procedures

A. The Board may adopt standing rules governing details of the conduct of business by the Board. Standing rules may be suspended for the duration of a meeting by majority vote of those present. Proceedings shall be governed by Roberts Rules of Order, Revised, except as otherwise provided by these regulations, by law, or by standing rules of the Board.

B. Absence of Chairman.

(1) The Chairman may appoint a member of the Board to preside in his or her absence.

(2) When the Chairman has not appointed a presiding officer to serve in his or her absence, the Board will elect a Chairman pro tem to serve until the Chairman returns.

(3) In case of extended absence of the Chairman, that fact will be brought to the Governor's attention.

C. Attendance.

(1) Regular attendance at meetings is required of all members.

(2) Members are expected to notify the Chairman or Secretary when they are unable to attend.

(3) When excessive or recurrent absence of one or more members impedes the effectiveness of the Board, it shall discuss the matter of absence in closed session. The Board may recommend to the Governor the relief of a member for excessive or recurrent absence and the appointment of a successor.

D. Regular Meetings.

(1) Regular meetings of the Board shall take place at a regular time and place determined by the Board.

(2) A schedule of the regular meetings shall be maintained by the Secretary and published in the Maryland Register at least 15 calendar days in advance.

(3) Notice of meetings and an agenda shall be mailed in advance of the meeting to any person who so requests the Secretary in writing.

(4) The business of a regular meeting shall be published in the agenda insofar as practicable. Business not included in the published agenda may be added when allowed by law. The agenda shall be prepared by the Secretary and approved by the Chairman.

E. Special Meetings.

(1) A special meeting is one convened at a time different from any regular meeting to consider item or items of business as specified in the notice. Business shall be limited to that specified in the notice.

(2) A special meeting may be convened at the call of the Chairman or at the request of three members.

(3) Notice and an agenda of special meetings will be mailed as far in advance of the meeting as practicable to any person who so requests of the Secretary in writing.

F. Minutes.

(1) The Secretary shall keep written minutes of all meetings. The minutes shall record the nature of each item of business, action taken, and any recorded vote.

(2) Unless a stenographic record is made and transcribed, minutes need not record discussion.

(3) Motions and resolutions shall be submitted in writing to the Secretary or shall be recorded in writing by the Secretary before the question is stated by the Chairman.

G. Meetings Generally Open to the Public.

(1) It shall be the policy of the Board that meetings be conducted in an open and public manner.

(2) The Board may meet in closed session as authorized by law. The reason for the closed session shall be stated in the minutes.