Sec. 13b.01.01.27. Interactive Distance Education by Private Career Schools—Tuition, Fees, Refunds

A. For a combined program, the tuition price for the distance education portion and the tuition price for the resident portion shall be separately stated on the enrollment agreement. The total of the two shall be the total tuition charge.

B. For the resident portion of a combined program, charges shall be assessed only after a student attends the first resident class session.

C. Minimum Refund.

(1) For the resident portion of a combined program, the minimum refund that a school shall pay a student who withdraws or is terminated after the 7-day cancellation period has expired and after instruction has begun is identified in Regulation .12M of this chapter.

(2) For a program or portion of a program delivered by distance education, the minimum refunds that a school shall pay a student who withdraws or is terminated after the 7-day cancellation period has expired and after instruction has begun are as provided in §C(3)-(5) of this regulation and are not as provided in Regulation .12M of this chapter.

(3) A prorated refund shall be made based on the proportion of the program completed by the student. The proportion of the program completed shall be the percentage of submitted lesson assignments completed by the student compared to the total number of lesson assignments in the program or portion of the program delivered by distance education.

(4) A refund due a student shall be based on the date of withdrawal or termination and paid within 60 days from the date of withdrawal or termination. In accordance with Regulation .02B(11) of this chapter, the student's last date of attendance is the date of withdrawal or termination.

(5) In the case of an official leave of absence, if a student fails to return to training by the end of the leave of absence, a refund due a student shall be based on the date of withdrawal or termination and paid within 60 days of the scheduled last date of the leave of absence.

D. A school's approved refund policy shall:

(1) Conform to this regulation; and

(2) Be disclosed on the school's enrollment contract, on application forms, and in the catalog.

E. A school shall maintain documentation to verify that a refund has been made.