Sec. 13a.11.06.15. Fees

A. The Division may charge a reasonable fee for copying records if reproduction is made by a photocopying machine within the Division, or the actual cost of reproduction if reproduction is made by a photocopying machine outside the Division or if the record is not susceptible to photocopying (for example, microfilm, X-rays, etc.). A charge may not be made if the total amount of the fee is $1 or less.

B. The Division may charge a reasonable fee for the time beyond the first 2 hours expended searching for requested records and preparing the records for inspection and copying. The fee may be prorated for fractions of an hour.

C. The Division may charge for the cost of postage to mail copies of records.

D. Before copying records, the Division shall:

(1) Estimate the cost of reproduction, including research, preparation time, and postage; and

(2) Either obtain the agreement of the person requesting copies of the records to pay the cost or demand prepayment of any estimated fee before reproducing the records.

E. Upon request, the Division may waive or reduce any fee charged pursuant to this regulation if the Division determines that the waiver or reduction is in the public interest. The Division shall consider, among other relevant factors, the ability of the person requesting copies of the records to pay the fee.