Sec. 12.12.24.03. Request for Inactive Inmate Records from the State Records Center

A. A records department supervisor or designee shall ensure that a reference request form is prepared when an inmate's records are requested from the State Records Center.

B. A records department supervisor or designee shall notify the State Records Center of the records which are needed for review, and will obtain the records at the State Records Center, Waterloo, Maryland.

C. When the records are no longer needed, a records department supervisor or designee shall return the records to the State Records Center.

D. The Associate Director, Behavioral Science, shall designate a staff person who shall notify the Director by memorandum that the records have been returned to the State Records Center.

E. The form and the memorandum shall then be filed by the Director and destroyed after 2 years under Maryland law.