Sec. 12.12.03.03. Records Review

A. If the examination is to be conducted at a Division of Correction facility, the records needed by the evaluation team shall be assembled by the Division as specified below:

(1) The following documents from the base file:

(a) Copy of commitment order,

(b) Admission summary,

(c) Copy of sentencing guidelines,

(d) Presentence investigation, parole, probation, and other reports that have been prepared concerning the inmate, or documentation that none exist,

(e) Police reports and other relevant information concerning the crime for which the inmate was most recently convicted and the sentence imposed upon that conviction,

(f) State's version of the crime,

(g) Prior criminal and juvenile history and all relevant records concerning it,

(h) Disciplinary record, and

(i) Correspondence from judges and State's Attorneys relating to their referral and recommendation of inmates to the Institution;

(2) School records;

(3) The inmate's prior medical history, including any relevant medical and hospital records and reports and the inmate's medical file;

(4) The inmate's prior mental health history, including the inmate's psychological file, previous psychological or psychiatric evaluations, record of psychiatric medications, progress notes, and records of any previous psychiatric, drug abuse, or alcohol abuse treatment; and

(5) All other relevant information, records, and reports concerning the inmate's social, physical, or mental condition and history.

B. If the examination is to be conducted at the Institution, the Division shall ensure that all of the records specified in § A of this regulation accompany the Division inmate to the Institution.