Sec. 12.11.09.04. Inmate Welfare Fund Expenditures

A. Inmate welfare funds are reserved for the following Department programs and services:

(1) Inmate Grievance Office; and

(2) Priority inmate-related projects.

B. Each managing official shall have the authority to approve inmate welfare fund expenditures authorized by the Board under Regulation .03 of this chapter, if:

(1) The facility maintains adequate inmate welfare funds to make the required contribution to Department-related programs listed under §A of this regulation before the end of each fiscal year; and

(2) The available balance of the facility inmate welfare fund does not drop below zero after the expenditure is made.

C. Before a managing official uses inmate welfare funds to procure goods or services that have not been authorized by the Board, the managing official shall obtain authorization from the Board.

D. A request to the Board under §C of this regulation shall include:

(1) The facility to which the expenditure is to be charged;

(2) A description of the item to be purchased;

(3) The total amount of the proposed expenditure with detailed cost information as appropriate;

(4) Justification for the proposed expenditure; and

(5) The current inmate welfare fund account balance at the facility.

E. A copy of the Board’s approval of a request submitted under §C of this regulation shall be attached to the related purchase order.