Sec. 11.20.01.33. Preservation of Records and Audit

A. Records.

(1) The operator of an independent training center shall maintain:

(a) Records on the operation of the training center at the training center's office area for each year the training center is active; and

(b) The training center records for 3 years.

(2) The records specified in §A(1)(a) of this regulation shall include, but are not limited to:

(a) A listing of the students enrolling and completing the motorcycle safety courses;

(b) The amount of money collected in course registration fees;

(c) The amount of money refunded to individuals enrolled in motorcycle safety courses;

(d) Personnel records on instructors teaching at the training center;

(e) Copies of required insurance policies;

(f) Financial reports, including receipts, showing how funds provided through an Administration contract were spent; and

(g) Copies of accident and incident reports involving students participating in motorcycle safety courses.

B. Administration Audits.

(1) The Administration shall:

(a) Schedule an audit with each independent training center at least once per training season;

(b) Conduct unannounced audits of independent training centers, as needed;

(c) Audit independent training centers when their certification to operate is terminated; and

(d) Suspend the independent training center's certification if the operator of the training center does not correct audit deficiencies within 30 working days of the audit.

(2) The operator of an independent training center shall;

(a) Upon request, make training center records available to representatives of the Administration; and

(b) Correct audit deficiencies within 30 working days of an Administration audit.