Sec. 10.57.04.04. Reporting, Documenting, and Auditing Compliance with Continuing Education Requirements

A. A certified program administrator or certified residential child and youth care practitioner who has completed the continuing education requirements shall attest to that on a form supplied by the Board as part of the application for certificate renewal.

B. The Board shall audit a percentage of certified program administrators and certified residential child and youth care practitioners, to be determined by the Board, for each reporting period.

C. On request by the Board, a certified program administrator or certified residential child and youth care practitioner shall provide full documentation of the credit hours completed in accordance with the requirements of this regulation.

D. Documentation. A certified program administrator or certified residential child and youth care practitioner shall provide to the Board:

(1) An official transcript for credit hours earned in a course taken for credit;

(2) A certificate of completion;

(3) If a certificate of completion is not available:

(a) Dates on which the program was presented;

(b) Names of the presenters;

(c) Topics presented; and

(d) An outline of the presentation;

(4) If a certificate of completion is not available for an audiovisual instruction program or a home study course, proof of completion of the program or course, such as post-test passing score or other satisfactory proof as determined by the Board;

(5) Proof of presentations made;

(6) Reprints of publications;

(7) Dates, times, and names of participants in journal clubs and organized learning experiences; or

(8) If credit is claimed for instruction of students, letters from educational institutions.

E. Record and Retention for Active or Lapsed Certificate.

(1) Active Certificates.

(a) A certified program administrator or certified residential child and youth care practitioner shall retain records documenting completion of continuing education requirements for 1 year after the certificate renewal date for which the report of continuing education was submitted to the Board.

(b) Documentation may be requested by the Board at any time within that 1-year period.

(2) Lapsed Certificate. A certified program administrator or certified residential child and youth care practitioner with a lapsed license shall:

(a) Retain records documenting completion of continuing education requirements for each 2-year period that the license was lapsed, up to a maximum of 80 credit hours; and

(b) File with the Board documentation of completion of continuing education units at the time of reinstatement.