Sec. 10.51.05.09. Test Reports — General

A. A licensee shall ensure that a test report includes but is not limited to the following:

(1) Name and physical address of the laboratory;

(2) A unique identifier on each page of the report;

(3) Identification of the forensic analysis method used;

(4) A clear identification of each item tested including a description of the item’s condition;

(5) The date each forensic analysis was completed;

(6) Units of measurement, if applicable;

(7) The name and written or electronic signature of the examiner or analyst responsible for:

(a) Performance of the forensic analysis;

(b) Interpretations of forensic analysis results; and

(c) Opinions;

(8) Opinions and interpretations;

(9) When applicable, a statement of uncertainty of measurement if the uncertainty of measurement may affect the interpretation of the results of the forensic analysis;

(10) The date report was generated;

(11) The indication of the end of the report on the report’s last page; and

(12) If applicable, a statement that the analysis was performed by another laboratory and identifies the facility that actually performed the analysis.

B. A licensee shall ensure that any information from §A(1)-(12) of this regulation that is not included in the test report is documented in the case record.

C. A licensee shall ensure that test reports:

(1) Are produced when analytical testing is performed on evidence;

(2) Contain opinions and conclusions and the name of the report’s author;

(3) Report results accurately, clearly, unambiguously, and objectively; and

(4) Utilize a page numbering system that includes either the total number of pages or a mark to signify the end of the document.

D. A licensee shall ensure that amended reports:

(1) Clearly state that the report has been amended;

(2) Reference the original report;

(3) Are placed or associated with the original report in the case file; and

(4) Are provided to the customers.

E. Reports - Postmortem Forensic Toxicology. In addition to applicable sections of this regulation, a laboratory performing postmortem forensic toxicology shall:

(1) Have a procedure or policy for technical review of reports, which includes at a minimum:

(a) Chain of custody documentation;

(b) Validity of analytical data; and

(c) Quality control data;

(2) Include on the test report the name of the submitting agency or individual;

(3) Indicate qualitative test results using the:

(a) Term “Positive” if the test result is positive for the presence of the substance tested; and

(b) Term “None detected” if the test result is negative for the presence of the substance tested;

(4) Have quantitative results identified using correct nomenclature;

(5) Have preliminary reports clearly indicate that the:

(a) Results are unconfirmed and subject to verification;

(b) Testing is incomplete; and

(c) Subsequent results, where appropriate, may affect the final report and interpretation of the report;

(6) Clearly identify test results performed by a subcontractor;

(7) Clearly identify revised reports or addenda using the same identifying information as the original report, for reports that contain additional testing after the original test results were reported; and

(8) Indicate on the final report the name of the laboratory that actually performed the test if specimens were referred to another laboratory for analysis.