Sec. 10.03.01.02. Preparation of Certificates

A. An individual who prepares a birth, death, or fetal death certificate shall file the record using the electronic vital records registration system maintained by the Department unless otherwise directed by the Secretary.

B. Electronic registration may be phased in, as determined by the Secretary, until an electronic vital records registration system is fully implemented.

C. An institution, mortician, or attending clinician filing fewer than 10 certificates in a calendar year may not be required to use an electronic vital records registration system.

D. An individual who files a record using an electronic vital records registration system shall attest to the record’s accuracy by electronic signature.

E. An individual who is required to file records via the electronic vital records registration system:

(1) Shall participate in training, as determined by the Secretary, on the proper use of the system; and

(2) May be required to successfully complete a certification test on the proper filing of vital records before being granted access to the system.

F. A record that is not prepared electronically shall be:

(1) Typed or written plainly in black unfading ink; and

(2) Signed in black unfading ink to attest to the accuracy of the record.