Sec. 07.05.01.06. Agency Purpose and Finances

A. The agency shall have a written statement of its child placement philosophy, purpose, and program that describes the agency's program policy goals and objectives. The statement shall be available to the Administration, referral sources, service recipients, and the public on request. The statement shall include:

(1) Criteria as appropriate for the respective services provided by the agency for the following:

(a) Age of children served,

(b) Sex of children served,

(c) Recruitment, selection, and training of agency staff,

(d) Fees for services,

(e) Child discipline policy, and

(f) Record maintenance and accessibility;

(2) A written description of the:

(a) Geographical area the agency serves or intends to serve, and

(b) Clients or potential clients of the services it provides or proposes to provide; and

(3) A written description of the office, with address, which shall be:

(a) Located within the State, and

(b) Easily accessible to the clientele, staff, and community by public and private transportation.

B. Before an agency is licensed for the first time it shall document that the governing board has access to funding necessary for a 6-month period of operation.

C. The governing board shall document its annual review and approval of:

(1) A written budget which demonstrates its financial capability to operate for at least 12 months;

(2) Periodic accounting reports in compliance with applicable State law; and

(3) An annual report by an independent certified public accountant of an:

(a) Audit, or

(b) Audit review, if the Administration determines the size and source of the agency's finances do not require an audit.

D. The agency shall:

(1) Have a financial structure which supports the services offered;

(2) Document that it is solvent and has sufficient funds to meet all requirements for licensure; and

(3) If it charges fees:

(a) Have a written policy:

(i) Stating the amount charged for services provided, and

(ii) Describing the conditions under which fees are waived or returned; and

(b) Make the fee policy available to the public.