Sec. 07.02.11.22. Case Record Documentation

A. The local department shall establish and maintain a case record for every child in out-of-home placement containing all of the documents required by this chapter. The record shall also include the following:

(1) All of the forms that are required by the State and federal government for statistical accounting;

(2) A signed, file-dated copy of any petitions filed with the court;

(3) The voluntary placement agreement or the court order for shelter, custody, or guardianship;

(4) Any other court order;

(5) All service agreements;

(6) A dated and summarized record of each agency contact, or attempted contact, with the child, parents, foster parents, and any other individual with whom the agency has contact regarding or on behalf of the child;

(7) A statement of consent for medical treatment signed by the child's parent or legal guardian, or a statement of the parent's or legal guardian's refusal to sign consent, and any court order giving medical guardianship to the local department;

(8) A copy of any correspondence or reports written or received in regard to the child, including letters of notification to the child's parents or legal guardian regarding responsibilities, requirements, and case reviews.

B. When the child has been in out-of-home placement for 2 months or longer, the local department shall ensure that the child's case record contains, at a minimum:

(1) A written case plan that, at a minimum, contains all of the information required by Regulation .13A of this chapter;

(2) A copy of the child's birth certificate; and

(3) The child's Social Security card or a photocopy of the child's card or a copy of the federal Form SS-5 sent to apply for a Social Security number for the child.