Sec. 04.04.02.04. Surrender of Security Cards

A. A security card is the property of the State.

B. A security card issued to a State employee shall be surrendered upon:

(1) The employee's separation from State employment;

(2) Demand by the employee's supervisor;

(3) Demand by the Secretary; or

(4) Demand by the MCP.

C. Surrender Procedures.

(1) Upon separation from State employment or upon a demand under this regulation, a State employee shall surrender the employee's security card to the personnel division of the employee's unit or MCP as the case may be.

(2) Upon the employee's surrender of the security card, the personnel division of the unit or MCP shall issue a receipt to the employee.

(3) The personnel division shall return the surrendered security card to the MCP within 10 days after the employee's surrender of the card.

(4) Upon notification by the employee's personnel division, any prox privileges associated with the surrendered security card shall be cancelled by MCP.

D. Upon the failure of a State employee or former State employee to surrender the employee's security card under this regulation, the Secretary may:

(1) Place or cause to be placed a hold on the payment of any separation benefits, including but not limited to severance pay and retirement benefits, until the employee surrenders the employee's security card;

(2) Withhold a reasonable fee from any wages or other monies to be paid to the employee, if the employee notifies the Secretary that the security card has been lost; or

(3) Refer the matter for criminal prosecution.

E. A security card issued to an individual other than a State employee shall be surrendered to the MCP upon demand by the:

(1) Secretary; or

(2) MCP.

F. Upon the failure of an individual other than a State employee to surrender the individual's security card under this regulation, the Secretary may:

(1) Place or cause to be placed a hold on any monies due the individual until such time as the individual surrenders the individual's security card;

(2) Withhold a reasonable fee from any monies due the individual, if the individual notifies the Secretary that the security card has been lost; or

(3) Refer the matter for criminal prosecution.