Sec. 01.04.03.08. Requirements for Local Program Documentation and Records

A. Fiscal Recording. The local program shall:

(1) Maintain books, records, documents, and other evidence of all expenditures and income;

(2) Maintain records according to generally acceptable standards of accounting;

(3) Present all books, records, documents, and other evidence for inspection, review, or audit by State auditors or others authorized to monitor the performance of the local program, upon reasonable notice.

B. Case Record. For each:

(1) Applicant for service, the local program shall collect and retain basic identifying and demographic data concerning the applicant, and the nature of the request for service;

(2) Recipient of service, the local program shall collect and retain data concerning the services rendered, including the service plan and disposition of the case.

C. The local program is responsible for compilation and transmittal of statistical data as required by the Office.

D. Records shall be retained for a period of 3 years following completion of services.