Sec. 01.04.01.09. Requirements for Program Documentation and Records

A. Fiscal Recording. The program shall:

(1) Maintain books, records, documents, and other evidence of all expenditures and income;

(2) Maintain records according to generally acceptable standards of accounting; and

(3) Present upon receipt of reasonable notice all books, records, documents, and other evidence for inspection, review, or audit by State auditors or others authorized to monitor the performance of the program.

B. Case Record. For each:

(1) Applicant for service, the program shall collect and retain basic identifying and demographic data concerning the applicant, and the nature of the request for service;

(2) Recipient of service, the program shall collect and retain data concerning the services rendered, including the service plan, and disposition of the case.

C. The program is responsible for compilation and transmittal of statistical data as required by the Office.

D. The program shall retain all records for a period of 3 years following the completion of services.